Processes tailored to your organization.
OnTailor organises workflows and eliminates cross-department chaos. It automates approvals, clarifies ownership and adapts to how your teams already work
The Challenge
In many organisations, everyday workflows still run through emails, chats and scattered documents. Tasks get stuck between departments, approval paths are unclear, and small requests turn into long decision cycles. Over time, this creates delays, confusion and unnecessary workload.
In many organisations, everyday workflows still run through emails, chats and scattered documents. Tasks get stuck between departments, approval paths are unclear, and small requests turn into long decision cycles. Over time, this creates delays, confusion and unnecessary workload.
Tasks get lost in emails and chats, with unclear ownership
No single view of statuses or next steps
Documents circulate between departments and slow decisions
Approvals and changes are not tracked consistently
Simple workflows become complex without the right tools
Builds clear processes aligned with your organisation structure
Automates task routing and document approvals
Shows responsibilities and statuses in one workspace
Sends reminders when action is needed
Keeps a full history of decisions and comments
Who is it for?
OnTailor works best in:
Organisations with cross-department process chaos
Teams handling frequent approvals and internal requests
Companies that want structure without changing workflows
Departments needing clear ownership and status visibility
Businesses looking to improve collaboration with minimal IT effort
Organisations with cross-department process chaos
Teams handling frequent approvals and internal requests
Companies that want structure without changing workflows
Departments needing clear ownership and status visibility
Businesses looking to improve collaboration with minimal IT effort
Everything in one place
Manage workflows from submission and approval through to final archiving.
Clear visibility and ownership
Always know who is responsible for each step and what happens next.
Fewer delays and errors
Reduce miscommunication and improve information flow between teams.
Faster decisions
Speed up approval cycles for documents, requests and internal processes.
How collaboration works?
A straightforward collaboration model built around your needs
Analysis & scope definition
We run stakeholder workshops to gather business and technical requirements. We define process scope, roles, dictionaries and KPIs, then confirm the delivery plan.
Configuration & integrations
We model processes (BPMN/DMN), build forms and configure users and environments (TEST/PROD). We then connect required systems (e.g., OCR, SharePoint, GUS/KRS, e-signature) and set up secure data flows.
Testing & go-live
We run functional tests and UAT with business users, apply improvements and prepare training materials. Then we launch production, provide hypercare support and monitor metrics to stabilise the process.
FAQ
The details that matter, explained clearly
OnTailor is used for document workflows (e.g. cost invoices, contract circulation with e-signature), automated decision flows (e.g. credit applications), and structured operational processes (e.g. medical device fleet configuration changes).
Yes. OnTailor supports multi-step approvals and decision rules based on BPMN/DMN, including automatic assignment of approvers and escalation paths (e.g. optional management approval).
Yes. OnTailor can integrate with OCR, SharePoint, external registers (e.g. GUS/KRS), e-signature providers and any system that exposes an API.
Users log in via Keycloak and access is based on roles and groups. Each user sees only the functions and data available for their permissions.
Implementation includes analysis workshops, process configuration (BPMN/DMN + forms), integrations, testing (functional + UAT) and go-live with hypercare and KPI monitoring.
